Science Project Approval
In keeping with the University's management mandate and the 2009 Comprehensive Management Plan (CMP), OMKM reviews and approves scientific activities on Maunakea. Activities are evaluated and categorized as original or minimal / minor / major projects, pursuant to Hawaii Administrative Rules for the Conservation District (13-5) and summarized in the Land Use section of this website. This review also helps ensure opportunities for community input occur early in the process.
Scientific activities that occur on University-managed lands, involve fieldwork, the collection of specimens or samples, have the potential to impact resources or visitors, or may impact the cultural landscape, activities, and historic properties, must be reviewed and approved by OMKM. This same screening process is applied to astronomy observatory and support activities (outside or on the exterior of the existing built structures).
This summary applies only to "minimal impact" projects, generally speaking those that do not require excavation and whose impacts to the surroundings are minimal. If you are uncertain as to the scope of your project, please contact OMKM first. Interest parties should recognize that not all proposals are approved, but that the priorities and processes of the 2009 Comprehensive Management Plan are implemented.
Request & Approval Process, for "minimal impact" projects
- Complete the OMKM project template (MS Word). Please review this template carefully as it is designed to address expectations in the Comprehensive Management Plan as well as State Conservation District land use requirements.
- Review the CMP compliance matrix (MS Excel) and address how your project reflects 2009 Comprehensive Management Plan adaptive management goals.
- Submit both your project word document and compliance matrix to OMKM (email@example.com) for review and revision in Word or another editable electronic format (i.e. not as a PDF or as a paper copy). Most projects require multiple iterations to finalize and submission does NOT mean the project is authorized to proceed.
- OMKM will submit the proposal for consultation with Kahu Kū Mauna.
- After revisions resulting from consultation with Kahu Kū Mauna are completed, if any, the project will be submitted to the Mauna Kea Management Board for review and approval.
- Some activities may require additional permits or approvals by other governing bodies. Examples of activities requiring additional approvals include but are not limited to: research spanning University-managed and State Forest Reserve or Natural Area Reserve lands, working with threatened or endangered species, invertebrate or wildlife capturing or handling, and activities requiring State of Hawaii Historic Preservation Division or Office of Conservation and Coastal Lands division approval. Applicants should discuss with OMKM whether such permits must be required. The governing authority will ultimately determine if additional permits or approvals are required. The applicant is responsible for obtaining any appropriate external approvals and providing written documentation to OMKM.
- After receiving Mauna Kea Management Board approval to proceed, and copies of any additional permits required of other agencies are provided to OMKM; then, OMKM issues a letter authorizing the project. The activity is not authorized until this letter is received, and this letter must be on-hand with all participants when present on University-managed lands.
This process typically requires 3-6 months once a proposal has been submitted for review (after completing step # 3 above), although additional time is occasionally needed.
Common proposal revision requests include:
- Writing for a non-technical, community audience.
- Identify any activity or equipment that emits electromagnetic radiation (light, radio, micro, or other wave energy) that might affect visible, submillimeter, or radio astronomy. This information is reviewed by the Maunakea astronomy community.
- If the proposed activities are redundant or duplicative in-full or in-part with past or ongoing efforts; plainly written, non-technical justification must be included as to why the work is needed and its benefits. [See the 'Resources for Researchers' page for more information].
- Identify benefits or application to the local, island of Hawaiʻi, community.
- Work with OMKM on the development of suitable mitigation measures.
- Clearly state quantities and location(s) of equipment and people involved.
- Provide timeframe and duration of study.
When applicable, typical project approval conditions include:
- Notify OMKM in writing at least 5 days prior to beginning field work on UH managed lands (Halepōhaku, Road Corridor, Maunakea Science Reserve, or Astronomy Precinct).
- All project participants must attend a Maunakea orientation prior to participating in field work.
- Use a 4-wheel drive vehicle when traveling above Halepōhaku.
- Allow OMKM Rangers to visit and monitor activities.
- Comply with all actions and measures described in the proposal, including (community) benefits, CMP compliance list, and mitigation measures.
- Ensure that loose tools or equipment are not left unattended and are properly stored at the end of each day.
- In preparation for high wind conditions (including verification that temporary and permanent infrastructure can sustain 120mph winds), protocols must include measures to ensure debris and equipment are not blown from the job site.
- All improvements shall be designed and installed to withstand the severe weather conditions on the mountain.
- Remove and properly dispose of all waste material. All perishable items including food, food wrappers and containers, etc. shall be removed from the site at the end of each day and properly disposed.
- Employ invasive species prevention best practices, including inspections of materials by a DLNR-approved biologist as appropriate prior to entering UH managed lands.
- Motorized equipment, when stationary, must have a drain-pan in place suitable for catching fuel or fluid leaks. To allow for expansion with reduced atmospheric pressure, fuel tanks should not be more than 3/4 full prior to transport to the summit (unless used as the fuel source for transport to the summit).
- Large, heavy, or oversized loads must submit notification to the Maunakea Road Conditions listserve at least one-day prior to delivery. Loads requiring an escort on public roadways must have this escort accompany them to the final destination. Projects failing to do so must obtain approval from the Maunakea Rangers before arriving at Halepōhaku or may be denied entry to Halepōhaku or above.
- Nēnē (Branta sandvicensis) may be present. If a nēnē appears within 100 feet (30.5) meters of ongoing work, all activity shall be temporarily suspended until the animal leaves the area of its own accord. Feeding of nēnē is prohibited.
- The approval may not be transferred or assigned. All persons associated with this project must carry a copy of the permit while they are working on University-managed lands.
- Unless otherwise stated in the proposal, upon project completion copies of all data, field notes, photos, log books, collected specimens, and other forms of documentation will be shared with OMKM for future, unrestricted, use by OMKM or its designee. All geospatial data, metadata or applications must be in a format compatible with OMKM GIS software or other industry standard identified in advance.
- Collected specimens that are not consumed in analysis will be returned to OMKM unless otherwise specified.
- No use of mechanized equipment is allowed unless authorized by this permit.
- Identify and comply with other permit requirements, such as County of Hawaii building permits or Department of Land & Natural Resources (see both any applicable DLNR permit and HAR §13-5-42 Standard conditions).
Placement of permanent: markers, monuments, mag nails, survey pins, etc. is not allowed without explicit prior approval from OMKM (and the State if required) for this purpose. ALL surveyors work must be shared with OMKM in digital format (i.e. CAD file as well as PDF) with coordinate info stored in and using a common, transferrable coordinate reference system such as “State Plane Coordinates (NAD83), Hawaii Zone 1”.
- Use of real-time GPS during any surveying or equipment operation requires advance written approval from OMKM and the Institute for Astronomy. Written approval should be request at least 4 weeks prior to the proposed activity.
- Electronic and paper copies of all publications resulting from the work will be provided to OMKM.
- When applicable, annual and final reports must be submitted to OMKM. OMKM will provide guidance on content to be included in such reports.
- When applicable, a brief, approximately 1-page, non-technical summary suitable for public outreach (school groups, community meetings, newsletter articles, etc.) must be provided to OMKM within 90 days of project completion or publication. Photos and illustrations are encouraged.
- Notify OMKM in writing when field activity associated with the project is completed.
- The project must be completed within the time frame specified in the proposal and (when applicable) DLNR approval. Projects not completed within this timeframe are not allowed to continue (or commence) without explicit, prior, written approval from OMKM.
- Additional, project-specific, conditions are commonly added.